GW Department Sponsored Short-Stay Groups
For Conferences, Camps, or Events:
Any GW department planning a summer conference, camp, or other event on campus is invited to submit a request for housing accommodations and related services from May 28, 2017 - August 12, 2017 for a minimum stay of three consecutive nights.
For Office & Department Student Staff:
Housing for Student Staff sponsored by offices and departments on campus will be accommodated from Spring to Summer transition May 25 and Summer to Fall transition August 18. These reservations will be booked in Summer Session I, Session II, or Both Sessions only.
Eligibility and Requirements
To qualify as a GW Department Sponsored Group that is eligible for the reduced institutional rate, the following criteria must be met:
- Payment for housing and all related services must be made in full through a University Journal Entry Transfer with funds that can be withdrawn from a department operating account. Departments are prohibited for paying for housing and/or other related services using grant monies. In such cases, where a department is working with a sponsoring grant, it is often the granting organization that must request housing accommodations and services direct from GW Summer & Conference Housing.
- All participants must be affiliated with GW as a current or future student, faculty, or staff member. To confirm authentication, a GWid must be provided for every participant.
Timeline for Group Reservations
|October||Summer Group Interest List available|
|November||Summer Group Request Form available|
|March||Contract process for Summer groups begins|
|15 Days Prior to Arrival||Completed participant Rooming List must be turned in to GW Summer & Conference Housing|
|30 Days After Departure||Final Invoice sent|
|June||Electronic Fund Transfer for current fiscal year processed for GW Groups|
|August||Electronic Fund Transfer for new fiscal year processed for GW groups|