2018 Short Stay Group Request Form - Foggy Bottom


Thank you for your interest in staying at The George Washington University this summer. We look forward to welcoming you and your group's participants to campus for a memorable Washington D.C. experience. 

Should you have any questions during the reservation and contracting process, please feel free to contact GW Summer & Conference Housing at [email protected]

The Role of the Request Form

This GW Short-Stay Conference Group Request Form is for group's that are ready to initiate the reservation and contract process. Although the request phase is non-binding, group's should present the most accurate and complete profile for their anticipated needs. The request serves two main purposes:

  1. Provides our office the information needed to create a tentative reservation and cost estimate based on the dates, participant numbers, and additional services requested.
  2. Provides you, the Conference Group Coordinator, with the Terms and Conditions of the Conference License Agreement to have reviewed by your organization’s appropriate business office or legal counsel. Any proposed alternate language to the Terms and Conditions should be submitted to [email protected] in advance of the contracting phase.

Changes to Request: There will be an opportunity to make changes to this request prior to final contracting. Once the contract is signed, group's may request two amendments to capture any changes to the conference program. More information on this process can be found in the Conference License Agreement.


Multiple Sessions: If your Conference Group has multiple sessions you must complete one request for each session with unique participants and date ranges. The staff can be booked under the first session, be sure to indicate the staffs earliest arrival and latest departure dates. 


Campus Assignments: While a group may request a specific campus, the Summer & Conference Housing staff will assess the submitted information and best match the needs of the group with the services provided on the different campuses and make appropriate assignments.