Individuals Reservations

Residence Hall living room

Reservation Process

1.  Start by creating a Courtesy NetID from our main Housing Application portal page. You will need this Courtesy NetID to make adjustments to your reservations, final payments before arrival, and throughout the summer to access the Wi-Fi network and to submit maintenance requests for your room.  

2.  Enter your contact information, details about the reason for your stay, and provide your preferred dates of stay.

3.  Select from among the various housing options, rank room types and make a room selection.

4.  Agree to the terms and conditions of the Summer Housing License Agreement.

5.  Submit your initial deposit and pay your final payment for housing prior to your arrival.
 

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Reservation Details

Housing License Agreement

Housing License Agreement for Individual Guests 

When creating your online reservation you will be prompted to read, review, and agree to the terms and conditions of the Summer Housing License Agreement for Individual Guests.  The document is included as part of the reservation process but can also be found here for your review and records.

2017 Summer Housing License Agreement for Individual Guests

 

Payment Procedures

Deposits

A deposit that is a percentage of the total cost of housing (including 14.5% Accommodation Tax) plus a $150 administrative fee is required at the time of reservation. Payment is applied towards the final bill.

  • Beginning of the reservation period through May 1, 2017:  A minimum deposit of 25% of the total reservation cost. 
  • May 2, 2017 and after:  A minimum deposit of 50% of the total reservation cost.

Please note that only VISA, MasterCard, and American Express credit cards are accepted through our application portal.


Final Payment

Payment in full is due by the Friday prior to the scheduled date of arrival without exception.  You can only be checked-in when the housing balance has been paid in full.  Failure to make timely payments will result in forfeiture of the space.

Roommate & Gender Neutral Requests

How to Request Roommates

If you wish to live with a specific roommate(s), Summer Guests will have the option to request up to three other roommates after each individual has secured their own summer housing reservation.  

Each guest must initiate a second log-in into the Summer Housing Application Portal in order to submit a roommate request. You will be prompted to cycle through some of the demographic/information screens of the application before reaching the roommate request page.  You will need to provide your roommates’ participant number and the email address they provided to GW when they registered for summer housing.  The participant number can be found in the confirmation email, which is sent immediately after securing a summer housing assignment. 

  • Roommate requests are not guaranteed and are subject to space availability.
  • Roommate requests must be mutual (i.e. all interested parties must indicate on their own reservation that they are requesting a specific roommate(s). 
  • All Roommates must have selected the same Building Group and room capacity type when making the housing reservation. 

The last day to submit a roommate request electronically is May 1, 2017.


Gender Neutral Roommate Requests

George Washington University does permit gender neutral roommate requests. Such requests must also be completely mutual.  Guests should keep in mind that theTraditional Rooms and Building Group 1 categories are setup as studios and do not have separate living and sleeping spaces.  Gender neutral requests must fill the complete unit capacity (double, triple, quad) which was selected when making the housing reservation.  Gests are encouraged to consider their personal need for privacy before submitting a gender neutral roommate request. Gender neutral roommate requests are not available for Greek housing.

Disability Housing Accommodation

Disability Housing Accommodation

GW offers a limited number of accessible housing options in accordance with the Americans with Disabilities Act (ADA) - including wheelchair-accessible rooms with private bathrooms and rooms equipped with visual alerts. These rooms are available upon request and other needs are considered on a case-by-case basis as part of your online housing application


Assistance Animal in Residential Facilities

The process for making formal accommodation requests starts when a summer guest with a disability submits recent, comprehensive documentation from their licensed health care or mental health provider to GW Summer and Conference Housing, which documents the guest's specific need for an accommodation. After receipt of documentation, GW Summer and Conference Housing will engage with the resident to determine the type and details of the accommodation, if any.

Assistance Animal in Residential Facilities Policy & Procedures

Room Assignments

Room Occupation Policy

Space must be occupied by the summer resident to whom it is assigned and you cannot sublet to any other person.  Summer residents assigned to single occupancy rooms are not permitted to take on roommates or share their space with any non-paying guest.  Housing is not provided to families or couples. 


Room Assignment and Roommate Information

Similar to booking a hotel, initially your assignment confirmation will contain only a building assignment and assignment to a specific unit type (i.e. double, quad, single with common bath).  Prior to arrival, typically in mid-May, specific room assignments and roommate details will be available through the Summer Housing reservation portal. 

Changes & Cancellations

Reservation Changes

Change of stay requests, resulting in a shortened length of stay, made less than 15 days prior to the scheduled date of arrival will incur a change fee of $250.


Cancellation Policy

All cancellation requests of a summer housing assignment must be submitted to GW Summer & Conference Housing via the online cancellation form.   Refunds and penalties vary based on the date of the cancellation as outlined below.

a)  A reservation cancellation request received by May 1, 2017, will be granted a full refund of any monies paid and release from further financial obligations.

b)  A reservation cancellation request received after May 1, 2017, will result in forfeiture of all monies paid and release from  further financial obligations.

If the Licensee does not arrive within seven (7) days after the scheduled date of arrival, the reservation will be cancelled and all monies paid will be forfeited.  

If the Licensee changes the date of arrival, and subsequently cancels the reservation, the Licensee is still bound by the cancellation policy with their original scheduled date of arrival.  Failure to notify GW Housing of their cancellation request shall result in forfeiture of all previous payments in full.