Individuals Reservations

Residence Hall living room

Reservation Requests for Summer 2022 Individuals & Interns will open in early March 2022

We encourage you to join our individuals & interns mailing list to be informed of the specific reservation request opening date.


Reservation Process

  1. In early March 2022, we will open up our Summer Housing Booking portal for individuals and interns to reserve a spot in GW's summer housing
  2. Upon booking in the portal, a reservation will be held for a space in a particular option, with expressed preferences for specific residence halls. GW Summer Housing does not guarantee spaces in particular residence halls, but does guarantee space in the chosen housing option. As residence halls and housing options become fully booked, the booking portal will update to reflect updated availability.
  3. Upon booking, 50% of the cost of the summer housing will be due for the space to be held.
  4. The final 50% of the summer housing cost will be due prior to check-in.

Reservation Details

Housing License Agreement for Individual Guests 

When creating your online reservation you will be prompted to read, review, and agree to the terms and conditions of the Summer Housing License Agreement for Individual Guests.  The document is included as part of the reservation process but can also be found here for your review and records.

2019 Summer Housing License Agreement for Individual Guests

 

Deposits

A deposit that is a percentage of the total cost of housing (including 14.95% Accommodation Tax) plus a $200 administrative fee is required at the time of reservation. Payment is applied towards the final bill.

  • Beginning of the reservation period through May 1, 2020:  A minimum deposit of 25% of the total housing cost (housing + tax). And the full one time $200 administrative fee.  
  • May 2, 2020 and after:  A minimum deposit of 50% of the total housing cost (housing + tax). And the full one time $200 administrative fee.  

Please note that only VISA, MasterCard, American Express, and Discover credit cards are accepted through our application portal.


Final Payment

Payment in full is due by the Friday prior to the scheduled date of arrival without exception.  You can only be checked-in when the housing balance has been paid in full.  Failure to make timely payments will result in forfeiture of the space.

How to Request Roommates

If you wish to live with a specific roommate(s), Summer Guests will have the option to request up to three other roommates after each individual has secured their own summer housing reservation. Roommate request sizes will not guarantee placement in specific buildings and room types.

After booking, summer guests will receive instructions on how to request a specific roommate. The last day to submit a roommate request electronically is May 1, 2022.


Gender Inclusive Roommate Requests

George Washington University does permit gender inclusive roommate requests. Such requests must also be completely mutual. Guests should keep in mind that the Raise High Option and Capital Option rooms are set up as studios and do not have separate living and sleeping spaces. Gender inclusive requests will not guarantee placement in specific buildings and room types. Guests are encouraged to consider their personal need for privacy before submitting a gender inclusive roommate request. Gender inclusive roommate requests are not available for Greek Fraternity & Sorority housing.

Disability Housing Accommodation

GW offers a limited number of accessible housing options in accordance with the Americans with Disabilities Act (ADA) - including wheelchair-accessible rooms with private bathrooms and rooms equipped with visual alerts. These rooms are available upon request and other needs are considered on a case-by-case basis as part of your online housing application


Assistance Animal in Residential Facilities

The process for making formal accommodation requests starts when a summer guest with a disability submits recent, comprehensive documentation from their licensed health care or mental health provider to GW Summer and Conference Housing, which documents the guest's specific need for an accommodation. After receipt of documentation, GW Summer and Conference Housing will engage with the resident to determine the type and details of the accommodation, if any.

Assistance Animal in Residential Facilities Policy & Procedures

Room Occupation Policy

Space must be occupied by the summer resident to whom it is assigned and you cannot sublet to any other person. Summer residents are not permitted to share their space with any non-paying guest. Housing is not provided to families or couples. 


Room Assignment and Roommate Information

Between your reservation booking and your summer check-in, you will receive an assignment confirmation that will contain only a building assignment and assignment to a specific unit type.  Prior to arrival, typically in mid-May, specific room assignments and roommate details will be available through the Summer Housing reservation portal. 

Reservation Changes

Change of stay requests, resulting in a shortened length of stay, made less than 15 days prior to the scheduled date of arrival will incur a change fee of $250.


Cancellation Policy

All cancellation requests of a summer housing assignment must be submitted to GW Summer & Conference Housing via the online cancellation form.   Refunds and penalties vary based on the date of the cancellation as outlined below.

a)  A reservation cancellation request received by May 1, 2020, will be granted a full refund of any monies paid and release from further financial obligations.

b)  A reservation cancellation request received after May 1, 2020, will result in forfeiture of all monies paid and release from  further financial obligations.

If the Licensee does not arrive within seven (7) days after the scheduled date of arrival, the reservation will be cancelled and all monies paid will be forfeited.  

If the Licensee changes the date of arrival, and subsequently cancels the reservation, the Licensee is still bound by the cancellation policy with their original scheduled date of arrival.  Failure to notify GW Housing of their cancellation request shall result in forfeiture of all previous payments in full.