Individuals Reservations

Residence Hall living room

Summer 2024 reservations are currently closed and will open in Mid-March 2024.

 


Join Our Intern Housing Mailing List

We invite prospective summer guests to join our mailing list. By joining the list, you will receive early access to summer 2024 intern housing bookings and direct notification when we open for summer bookings.Join Our Individuals & Interns Mailing List


Booking Process

  1. Create your GW Summer Housing Account
    Once our Summer 2024 Application opens, your first step is to create your account. Upon successful submission, you'll receive your Summer ID number (the number that starts with a 'B'). Please keep the account information email for your records as your Summer ID number will be used throughout your stay with us.

  2. Book Your Summer Housing
    Once your account is set up, you can enter the GWSummer Housing portal to book your housing! To book your summer housing space, you’ll complete a form indicating some important information: your arrival/departure dates, the number of weeks of your stay, your desired housing option, and other information that we need to place you in the best possible living environment that we have available, including any desired roommates/suitemates. Please ensure you have reviewed the housing options, as once you select your desired option, there will be no ability to change that.
  3. Pay Your One Week Deposit
    Regardless of the number of weeks and housing options/cost you choose, you will be required to pay a week's deposit to secure your summer housing spot. This deposit is applied towards your final summer housing cost and is refundable if you cancel your summer housing by our refund deadline. GW Summer Housing only accepts credit/debit card payments for summer housing payments. Once your deposit is paid, your housing space has been successfully booked!
  4. Receive Your Confirmation and Wait for the Next Steps
    After submitting your deposit, you’ll receive a few confirmation emails, indicating that your summer housing space is confirmed! We’ll be in touch soon regarding how to make any continued payments toward your final balance, which is required to be paid in full before or at your check-in on campus.
  5. Begin Submitting Other Important Information
    After your booking is confirmed, you are welcome to begin submitting other important information, including your COVID-19 vaccination information in your GW SummerHousing Portal. Learn more about GW's COVID-19 vaccination information for summer residents.

Reservation Details

Housing License Agreement

Housing License Agreement for Individual Guests 

During your booking process, you will be prompted to read, review, and agree to the terms and conditions of the Summer Housing License Agreement for Individual Guests. The document is included as part of the reservation process but last year's version can also be found here for your review and records.

2024 Summer Housing License Agreement for Individuals Guests

Deposit & Payment Process

Deposits

A flat $1,200 deposit is due upon booking, regardless of housing option and total housing cost. Payment is applied toward the final bill.

Please note that only VISA, MasterCard, American Express, and Discover credit cards are accepted through our application portal.


Final Payment

Payment in full is due by the date of check-in, without exception.  You can only be checked in when the housing balance has been paid in full.  Failure to make timely payments will result in forfeiture of the space.

Roommate & Gender Inclusive Requests

How to Request Roommates

If you wish to live with a specific roommate(s), Summer Guests will have the option to request up to three other roommates after each individual has secured their own summer housing reservation. Roommate request sizes will not guarantee placement in specific buildings and room types.

After booking, summer guests will receive instructions on how to request a specific roommate. The last day to submit a roommate request electronically is TBD.


Gender Inclusive Roommate Requests

George Washington University does permit gender-inclusive roommate requests. Such requests must also be completely mutual. Guests should keep in mind that the Raise High Option and Capital Option rooms are set up as studios and do not have separate living and sleeping spaces. Gender-inclusive requests will not guarantee placement in specific buildings and room types. Guests are encouraged to consider their personal need for privacy before submitting a gender-inclusive roommate request. Gender-inclusive roommate requests are not available for Greek Fraternity & Sorority housing.

Disability Housing Accommodation

Disability Housing Accommodation

GW offers a limited number of accessible housing options in accordance with the Americans with Disabilities Act (ADA) - including wheelchair-accessible rooms with private bathrooms and rooms equipped with visual alerts. These rooms are available upon request and other needs are considered on a case-by-case basis as part of your online housing application


Assistance Animal in Residential Facilities

The process for making formal accommodation requests starts when a summer guest with a disability submits recent, comprehensive documentation from their licensed health care or mental health provider to GW Summer and Conference Housing, which documents the guest's specific need for accommodation. After receipt of documentation, GW Summer and Conference Housing will engage with the resident to determine the type and details of the accommodation, if any.

Assistance Animal in Residential Facilities Policy & Procedures

Room Assignments

Room Occupation Policy

Space must be occupied by the summer resident to whom it is assigned and you cannot sublet to any other person. Summer residents are not permitted to share their space with any non-paying guests. Housing is not provided to families or couples. 


Room Assignment and Roommate Information

Between your reservation booking and your summer check-in, you will receive an assignment confirmation that will contain only a building assignment and an assignment to a specific unit type.  Prior to arrival, typically in mid-May, specific room assignments and roommate details will be available through the Summer Housing reservation portal. 

Changes & Cancellations

Reservation Changes

Change of stay requests, resulting in a shortened length of stay, made less than 15 days prior to the scheduled date of arrival will incur a change fee of $250.


Cancellation Policy

All cancellation requests for summer housing assignments must be submitted to GW Summer Housing via the Summer Housing Portal. Refunds and penalties vary based on the date of the cancellation as outlined below.

  • A reservation cancellation request received by TBD, will be granted a full refund of any monies paid and release from further financial obligations.
  • A reservation cancellation request received after TBD, will result in forfeiture of all monies paid and release from further financial obligations.

If the Licensee does not arrive within seven (7) days after the scheduled date of arrival, the reservation will be canceled and all monies paid will be forfeited.  

If the Licensee changes the date of arrival and subsequently cancels the reservation, the Licensee is still bound by the cancellation policy with their original scheduled date of arrival.  Failure to notify GW Summer Housing of their cancellation request shall result in forfeiture of all previous payments in full.